AGM and FEES PROPOSAL
The Annual General Meeting of Titwood Lawn Tennis Club will be held on Wednesday 25 November, starting at 7.30 pm prompt. You are warmly invited to take part.
Due to restrictions caused by the pandemic, this will take place over Zoom video.
If you intend to join the meeting please email email@example.com by Friday 21 November. You will then be emailed an advance copy of the Club’s annual accounts and ‘house rules’ for the meeting.
Only Senior Members may vote.
Please note that no latecomers will be admitted by the AGM host.
(a)to receive the Chair’s report of the activities of the Club during the previous year;
(b)to receive and consider the accounts of the Club for the previous year, the Independent Accountant’s report on the accounts and the Treasurer’s report as to the financial position of the Club;
(c)to remove and elect the Independent Accountant or confirm that he/she remain in office;
(d)to elect the Officers and other members of the Management Committee;
(e)to agree on the entry fee and subscriptions for the forthcoming season from the next 30 April;
(f) to decide on any resolution which may be duly submitted
(g)to deal with any other matters which the Management Committee desires to bring before the membership.
In respect of item (e) please see the attached statement from the Committee which is proposing an across-the-board increase (of around 4%) for the first time in three years.
Please also find attached for your attention a proposed new draft of the Club’s Constitution which was last updated in 2014. The Constitution can only be changed with the votes of at least three quarters of those attending and voting at an AGM or Extraordinary General Meeting.
Any member wishing to submit a resolution to the AGM should email this to the Secretary by Wednesday 4 November.
After some discussion, the Management Committee is proposing a modest increase in annual fees for season 2021/22, for the first time in three years.
For senior and family membership, the proposed new fees of £240 and £480 – compared with the current £230 and £460 respectively – represent increases of around 4.3 per cent. Other categories would also rise by an average of 4 per cent.
It is always a major issue to address but the Committee feels the increases can be justified after three years of unchanged fees and in light of the major expenditure to be incurred on the redevelopment of courts 4 and 5.
Other financial commitments have always to be considered and met as well.
While we appreciate the Covid-19 pandemic has had an impact on our activities this year we feel the membership has responded well to the situation we are all in. League matches were undertaken, the Club Championships took place as did coaching sessions, so your response has been most welcome.